AGENCY: Department of Transportation. Office of Internal Audit

SERIES: 10229
TITLE: Pre-award and post consultant audits
DATES: 1986-
ARRANGEMENT: Alphabetical by vendor name, thereunder alphanumerical by project number

DESCRIPTION: These records document audits of companies before and after projects are awarded. Internal Audit conducts the audits to make sure the company's accounting system is adequate for Utah Department of Transportation needs; to determine that rates reflect their actual cost of overhead, equipment, and labor; to see if the company is complying with federal acquisition regulations; and to verify all labor hours, rates, direct costs, and overhead after the project. Information includes the company's rate structure and trade secrets, correspondence, final audit reports, audit programs, audits from other agencies, and financial statements.

RETENTION

Retain for 7 year(s) after resolution of issue

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731

AUTHORIZED: 02/19/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after final payment and then destroy.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on the Federal Highway Administration retention requirements for audit records, as stated in the Federal-Aid Highway Program Manual, volume 1, chapter 9, section 1.

PRIMARY DESIGNATION

Protected

SECONDARY DESIGNATION

Public. Contracts and billings

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