AGENCY: Department of Transportation. Project Development. Preconstruction Division
SERIES: 10293
TITLE: Bid proposal plan and specification books
DATES: 1965-2013.
ARRANGEMENT: Numerical by project number
DESCRIPTION: These proposal books are prepared by the Engineering Services Division with the use of information they receive from the districts. The books describe proposed road projects to bidders and non-bidders. When contractors receive the books, they enter their bid on the pages provided and send the books back to Standards and Review. The division then processes the information to determine low bid. The low bid book is then sent to the Division of Construction. Information includes plans and specifications, amendments to the plans, name of contractor, and bids.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1993
FORMAT MANAGEMENT
Paper: Retain in Office until bids are returned and then transfer to Agency Record Center. Retain in Agency Record Center until project is completed and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the agency. All bids need to be maintained until the end of the project in case the low bidder drops out.
PRIMARY DESIGNATION
Protected. Until bids are processed internally and a bid abstract has been prepared
SECONDARY DESIGNATION
Public. After abstract has been prepared