AGENCY: Department of Transportation. Project Development. Preconstruction Division

SERIES: 10293
TITLE: Bid proposal plan and specification books
DATES: 1965-2013.
ARRANGEMENT: Numerical by project number

DESCRIPTION: These proposal books are prepared by the Engineering Services Division with the use of information they receive from the districts. The books describe proposed road projects to bidders and non-bidders. When contractors receive the books, they enter their bid on the pages provided and send the books back to Standards and Review. The division then processes the information to determine low bid. The low bid book is then sent to the Division of Construction. Information includes plans and specifications, amendments to the plans, name of contractor, and bids.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1993

FORMAT MANAGEMENT

Paper: Retain in Office until bids are returned and then transfer to Agency Record Center. Retain in Agency Record Center until project is completed and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency. All bids need to be maintained until the end of the project in case the low bidder drops out.

PRIMARY DESIGNATION

Protected. Until bids are processed internally and a bid abstract has been prepared

SECONDARY DESIGNATION

Public. After abstract has been prepared