AGENCY: Salt Lake City (Utah). Department of Finance. Payroll

SERIES: 109
TITLE: Human Resource Information System
DATES: 1940-2015.
ARRANGEMENT: None.

DESCRIPTION: This is an automated system of employee status information. The system is continuously updated with individual employee records being purged two years after the employee terminates. Three separate tapes are created and stored of payroll information: Tape 1 regular payroll and adjusted payroll, taped before and after payroll run; Tape 2 is a sequential file for each payroll run; and Tape 3 payroll at calendar year end as a sequential file. The complete system is backed up on tape biweekly. This system includes employee name, hire date, salary, payment history, pension, deferred compensation, job classification, department, dependents, EEO information, etc.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/1986

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Agency Record Center for 2 years after employee termination and then purge.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 7 years and then erase.

Computer data files: Retain in Agency Record Center for 15 years and then erase.

APPRAISAL