AGENCY: Davis County (Utah). County Clerk

SERIES: 11612
TITLE: Voter registration forms
DATES: undated
ARRANGEMENT: None

DESCRIPTION: These are forms submitted by persons applying to be a registered voter in the State of Utah, as required by Utah Code. They include the voter's name, address, birthdate, birthplace, last former address previously registered, political party(optional), signature and sworn statement of the person completing the form, and the date. "The county clerk shall retain a copy in a permanent countywide file, which may be electronic or some other organized system. These are four-part printed voter registration forms used to register eligible voters. "Every person applying to be registered shall complete a registration form" (UCA 20A-2-104 (2010)). They include the voter's name, address, birth date, birthplace, last former address previously registered, political party (optional), signature and sworn statement of person completing form, and date. "The county clerk shall retain a copy in a permanent county wide file, which may be electronic or some other recognized system." (UCA 20A-2-104(2) (2010).

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Voter registration records, GRS-288

AUTHORIZED: 05/06/2019

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 20 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Private. social security number, signature and driver's license

SECONDARY DESIGNATION

Public. name, address, political party, telephone number and voting precinct