AGENCY: Ogden School District (Utah). Dee Elementary School

SERIES: 11670
TITLE: Daily lunch, breakfast, and deposit reports
DATES: 1988-
ARRANGEMENT: Chronological, thereunder numerical by student lunch number

DESCRIPTION: Three separate computer reports of daily transactions of student meal deposits, run after breakfast, lunch, and whenever students make deposits, used to verify student account balances and to determine whether a student ate a meal on a particular date. School submits monthly report with deposits to the District Office. Include student name, lunch number, student balance, money deposited (on deposit reports) and number of daily meals served.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

Computer data files: Retain in Office for 1 year and then delete provided information is transferred to diskette.

Computer magnetic storage media: Retain in Office for 3 years and then erase.

APPRAISAL

Administrative Fiscal

This disposition is based on the audit needs expressed by the school.

PRIMARY DESIGNATION

Public

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