AGENCY: Cache County School District (Utah)
SERIES: 12014
TITLE: Payroll reports
DATES: 1970-
ARRANGEMENT: Chronological, thereunder numerical by school code
DESCRIPTION: These monthly computer reports document payroll expenditures. They are only used for reference purposes and to create other reports. There are three separate reports. The first is the payroll register totals summary report. It summarizes monthly, quarterly, and annual payroll expenditures. It includes date, location code, totals for hours worked and all deductions for current, monthly, quarterly-to-date, calendar year-to-date, and fiscal year-to-date. The second report is a deduction report listing annual deductions. It includes date, location code, employee name, and deduction amount. The third report is the payroll earning statement register, listing employees who have payroll checks directly deposited to their bank account. It includes location number, bank, earning statement number, bank code, account type, account number, earning statement date, social security number, employee name, and net pay.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative need expressed by the district.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. summary payroll totals