AGENCY: Department of Corrections. Adult Probation and Parole. Northern Utah Region. Northern Utah Community Correctional Center
SERIES: 12071
TITLE: Daily activity log
DATES: 1994-2014.
ARRANGEMENT: Chronological by month
DESCRIPTION: These records document the daily activities of the residents and events occurring within the facility. The logs are created by staff members and may be used in documenting incidents that occur involving the residents. Information includes center counts, security checks, shift change information (who is on/off-duty, briefing/debriefing), staff information (pertinent occurrences), inspections, counseling information (meetings with residents), suicide watches, medical information, contact visits on-center, kitchen information, and any drug/alcohol testing information.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years or until input into the database and verified per policy and then destroy.
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) 2013 Shift change information, center count, center checks, security checks, maintenance information, authorizations for residents to work late.
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d) 2014 Disciplinary actions, urine test results, contact visits
Controlled. Utah Code 63G-2-304(1)(b) 2008 Psychological information
Protected. Utah Code 63G-2-305(13) 2014 Chronological notes on residents' progress in the program