AGENCY: Davis County (Utah). Department of Public Works

SERIES: 12151
TITLE: Daily fuel and maintenance cost summary report
DATES: 1988-
ARRANGEMENT: Chronological

DESCRIPTION: These monthly summary reports track the costs of all county vehicle fuel and maintenance services. The reports include two transactional reports (track copy) and the Department vehicle variable expense report (charge back copy). The track copy documents costs by maintenance locations (road shop site and the jail) while the Charge back copy serves as a statement of costs by individual departments. The track copy includes the date, transaction number, account number, authorization, date and time, pump number, quantity, total costs, part numbers, rate, total costs by product, and grand totals. The charge back copy includes month and year, vehicle description, vehicle identification number, number of miles and gallons, miles per gallon, fuel costs, maintenance costs, part costs, tire costs, totals and grand totals.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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