AGENCY: Board of Education. Office of Education. Office of Human Resource

SERIES: 12831
TITLE: Personnel files for temporary employees
DATES: 1990-2017.
ARRANGEMENT: Alphabetical by employee surname, thereunder reverse chronological by pay period dates

DESCRIPTION: The Utah State Office of Education maintains personnel files on temporary employees which include the time sheets for the employees and the Position Authorization Form which allowed the position to be created. The time sheets include the name, social security number, department, and division of the employee; employee home address, birth date, hourly pay rate, and employment date; low organization and task numbers; total regular and overtime hours; ending date of pay period; number of overtime and regular hours worked on a daily basis; employee and supervisor signature; and department head authorization. Position Authorization Forms show the name of the person requesting creation of the position, proposed grade and title for the position, reason for creation, name of supervisor, method of recruitment, and any special requirements for the position.

RETENTION

Retain for 1 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 10/20/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after separation and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(e) (2008)

SECONDARY DESIGNATION

Public. Employee name, gender, and employment date; total hours worked in the pay period; and entire Position Authorization Form

---