AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12950
TITLE: Residential child care institution agreement and review files
DATES: 1975-
ARRANGEMENT: Alphabetical by local provider name, thereunder chronological by fiscal year

DESCRIPTION: For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP), agreements between CNP and the actual providers of the services are kept on file to document where the program exists and what is included in the program. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements, reviews, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program, School Breakfast Program, or the Special Milk Program. The providers included in this series are not public school districts. They may be private schools or independent agencies. These records contain an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled, certification of eligibility to be an SO, names of responsible authorities, reimbursement rates, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled, sites visited and dates, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.

RETENTION

Retain for 3 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final status report is filed with the USDA and then destroy.

APPRAISAL

Legal

This disposition is based on 7 CFR 210.23(c), which says state agencies participating in the National School Lunch Program should keep records "3 years after date of submission of final Financial Status Report for the fiscal year."

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Any information disclosing names or identification of individual recipients of services [UCA 63G-2-302(1)(a), (b) (2008)]