AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12973
TITLE: Food distribution claims for loss, over shipment, and short shipments
DATES: ca._1935-
ARRANGEMENT: Chronological by report date

DESCRIPTION: These records include reports by recipients receiving the wrong quantity of goods or damaged goods. In addition, the records include the reports which recipients must make to Child Nutrition if the recipient loses commodities due to spoilage or other causes. Includes reports of loss of commodities indicating the name of recipient and person completing form, type of commodities including quantity and value, circumstances of loss, storage conditions at recipient facility, method of disposition, and authority by which disposition is performed.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after close of fiscal year to which records pertain and then destroy.

APPRAISAL

Legal

This disposition is based on 7 CFR 250.16(b), which says to retain the records "3 years from the close of the fiscal year to which the records pertain or until resolution of any claim actions and/or audit findings."

PRIMARY DESIGNATION

Public

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