AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13135
TITLE: Vocational education (VEMIS) records
DATES: 1975-2001.
ARRANGEMENT: None.

DESCRIPTION: This series is the data held within the Vocational education electronic system. The data are obtained through students as they enroll in high school or applied technology center vocational programs. Data are also submitted through administrators in order to document both the effectiveness of the programs per individual and overall. The information relates to grant expenditures within the programs, accomplishments of the training per student, and the placement of students in their post high school activities (such as jobs). Information includes student name, social security number, career goal, school and district enrolled, date training completed, placement categories such as specific training received and competency attained, whether a job related to training was received, employer name, job title, job duties, hourly wage, and supervisor's name, among other data elements stated below; and financial data about the reimbursement of federal funds (including budget, salary, and equipment costs).

Summary reports run from these data include an Accountability report (series 13140), which contains statistical data about enrollment per vocational category and outcome measures summaries (with open-ended questions for program administrators to answer); Student follow-up summary reports (series 13164), which contain statistical data about student totals, training, and job placement; Individual student reports (series 13165), which contain personal data about students such as name, birthdate, telephone number, grade, sex, race, school and district, vocational goal, educational pattern, if in a federally-funded program, if academically disadvantaged, if disabled, if economically disadvantaged, English proficiency, if incarcerated or a youth in custody, and workplace skills; and Student placement/follow-up reports (series 13166), which contain the personal data stated above and the job placement obtained upon completion of training.

RETENTION

Permanent. Retain for 7 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/2002

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on informational value these records have for longitudinal studies of the effectiveness of vocational programs. Also, the data must be retained at least 5 years, according to 34 CFR 76.730, because they document funds received for grant programs.

PRIMARY DESIGNATION

Private


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