AGENCY: Department of Corrections. Law Enforcement Bureau

SERIES: 13787
TITLE: Investigative case files
DATES: 1991-
ARRANGEMENT: Alphanumerical by case file number

DESCRIPTION: These records are created by the department and consist of all investigative files including employee/personnel conduct, background investigations, criminal and civil investigations, and inmate grievance investigations. The information is used for administrative purposes and for criminal prosecution or disciplinary action. These files may contain information on private citizens who may be involved as well as individuals working for, contracting with, or being supervised by the Department of Corrections.

This record series began in 1991 and was created to bring series 3162-Criminal investigation case files, series 6301-Personnel investigation files, series 84269-Background investigation files, series 84270-Civil investigation case files, and series 84271-Inmate grievance investigation case files into one series. These five series were closed and this series created under a new office, the Investigations Bureau. The department reorganized and made these changes to better manage their investigations and to consolidate the records into one office.

nformation may include personal data, investigative reports, witness statements, law enforcement information (police reports, etc.), credit history, criminal history, taped/transcribed conversations, video taped activities, photographs, lab reports, evidence, and any other information pertinent to the reasons for the investigation.

RETENTION

Retain for 10 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Investigation records, GRS-1733

AUTHORIZED: 04/24/2017

FORMAT MANAGEMENT

Paper: Retain in Office until case is closed and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Photographs: Retain in Office until case is closed and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Sound recordings: Retain in Office until case is closed and then transfer to State Records Center. Retain in State Records Center for 7 years and then erase.

Video recordings master: Retain in Office until case is closed and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Digital image: Retain in Office for 7 years and then delete.

APPRAISAL

Administrative Legal

This disposition is based on the administrative need expressed by the department. Furthermore, this disposition meets the statute of limitations "for injury to the personal rights of another as a civil rights suit under 42 U.S.C._1983.", which is 2 years as stated in UCA 78-12-28(3) (1993).

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (2008)