AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Atherton Community Treatment Center

SERIES: 14007
TITLE: Resident check listing
DATES: 1990-2014.
ARRANGEMENT: Chronological, thereunder numerical by check number

DESCRIPTION: These records are used for accounting purposes. They list checks that are issued on the residents' account. These records are initiated when a money transfer is entered on the computer after which the money transfer listing is then printed to verify the accuracy of the money transfers. Once the information is verified, the checks are printed and the computer generates the check listing. Information includes date, check number, payee, reason check was issued, amount, control number, resident's name, voided (yes or no), and number.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Resident check listing, GRS-2260

AUTHORIZED: 07/15/2003

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until scanned into the database and then destroy.

Computer data files: Retain in Office for 3 years after reconciled and then delete.

APPRAISAL

Fiscal Legal

This disposition is based on audit requirements and also reflects the 3-year statute of limitations "for taking, detaining, or injuring personal property" as stated in UCA 78-12-26(2) (1993).

PRIMARY DESIGNATION

Private. UCA 63G-2-302(2)(b) (2008)

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