AGENCY: Department of Workforce Services. Downtown Employment Center (Salt Lake City)

SERIES: 14143
TITLE: Public assistance case management information system
DATES: 1988.
ARRANGEMENT: None

DESCRIPTION: This computer system was created initially by the Department of Human Services, Office of Family Support and Management Services, now the Dept.of Work Force Services. This system documents thirty-two programs offered through the Office of Family Support. These programs include food stamps, medicaid, aid to families with dependent children (AFDC), general assistance, nursing homecare, subsidized adoption, and foster care. The Public Assistance Case Management Information System (PACMIS) is a client based system and requires eligibility to be determined one benefit month at a time. Application information is entered into the system for each client within a case. Client identifying data is entered into a series of screens called non-financial data screens. These screens are mandatory entry screens because they help determine eligibility status. Information includes setup participations (SEPA), (SSDO), marital status, deprivation/cooperation (MASD), previous aid, work incentive, (PRAW), voluntary quit/striker (VOQS), and self sufficiency/weat/work registration (SSWW). the remaining screen sequence contains information concerning resources, income and expenses for each client. Eligibility is determined by PACMIS once the information is input into the system. FUNCTIONAL REQUIREMENTS FOR PACMIS:

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years and then delete.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on the administrative needs expressed by the agency for the purpose of conducting audits.

PRIMARY DESIGNATION

Private

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