AGENCY: Alpine School District (Utah)

SERIES: 14798
TITLE: Student attendance class rolls
DATES: [ca. 1910]-
ARRANGEMENT: Chronological, thereunder alphabetical by school and teacher's name

DESCRIPTION: Rolls of various sizes maintained by elementary, intermediate, and high schools to record student attendance. Include school year, school, teacher's name, names of students, entry date, exit date, days attending school, days absent, and sometimes grades. Beginning in 1993, secondary attendance records were uploaded to the district computer to provide school-wide records of attendance.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1995

FORMAT MANAGEMENT

Paper: For records beginning in 1910 through 1939. Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Paper: For records beginning in 1940 and continuing to the present. Retain in Office for 5 years and then destroy.

Computer magnetic storage media: Retain in Office for 5 years and then erase.

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs of the district. The Alpine School District was created in l915. All rollbooks existing prior to the district's organization were for individual city school districts and will be retained for historical purposes. Since it has been determined inadequate transcripts exist for many students between 1915-1939, the rolls for this period need to be retained permanently.

PRIMARY DESIGNATION

Exempt. 34 CFR 99 (2008)

---