AGENCY: Department of Corrections. Division of Administrative Services

SERIES: 14906
TITLE: GRAMA files
DATES: 1992-2022.
ARRANGEMENT: Alphabetical by subject's last name

DESCRIPTION: These are documents relating to requests for records of the Department of Corrections pursuant to UCA 63-2-100, et seq. (GRAMA). These may contain correspondence, working papers, and records gathered as part of the processing of the response to the request. May also contain the response made and in the case of a denial, any documents relating to the appeal process pursuant to this statute, including documents prepared for Department of Correction's involvement with a State Records Committee Hearing or District Court Case.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Records access requests and appeals, GRS-1711

AUTHORIZED: 08/04/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs of the agency.

PRIMARY DESIGNATION

Public. Name of individual, nature of request, and nature of response.

SECONDARY DESIGNATION

Private. Social security number, home address, home phone number, chronological notes, certain medical data.

Controlled. Psychological data, specified medical data and mental health records.

Protected. Names of informants on incident reports and investigative and penological records.

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