AGENCY: State Records Committee

SERIES: 15274
TITLE: Meeting minutes and materials
DATES: 1971-
ARRANGEMENT: Chronological by date of meeting.

DESCRIPTION: These minutes provide a written record of meetings held by the State Records Committee. The committee must meet at least once every three months and is responsible for reviewing and approving retention schedules and for hearing appeals regarding the denial of access to information by agencies. The duties of the State Records Committee are outlined in UCA 63G-2-502 (2008). The minutes include the date, time, and location of the meeting; identify members present and not present; and present a summary of statements, discussions, motions, and the votes of individual members regarding the approval of retention schedules and other administrative matters. The minutes may include a copy of the agenda, a summary of requests for hearings received, and a summary of cases that have been appealed to district court. Minutes are kept as required by the Open and Public Meetings Act, UCA 52-4-7 (1978).

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on the administrative needs of the agency. These minutes provide a written record of meetings held by the State Records Committee.

PRIMARY DESIGNATION

Public

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