AGENCY: Department of Health. Bureau of the Budget

SERIES: 16708
TITLE: Grants file
DATES: 1984-1995.
ARRANGEMENT: Chronological.

DESCRIPTION: These are copies of grant proposals forwarded to the bureau for review before being forwarded to the department director for signature. The purpose of the review is to ensure that the applications are filled out correctly and completely. This is also used by the bureau to keep track of incoming federal funds for future budget planning. They include Notice of Intent, Application for Federal Assistance, and Award letters. Information includes the name of the bureau of division applying for the grant, the grant number, the department's employer identification number, the title of the grant project, the area of project impact, the estimated number of persons benefiting, the type of assistance, the amount of proposed funding, the congressional districts involved, the starting date of the project, and the approving signatures.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This record is duplicated at the bureau which is requesting the grant. Any audits conducted on the grant are done at the bureau, and the copy at the bureau is scheduled according to federal requirements. The only value of this copy is administrative, and the bureau indicates that a three year retention will suffice for administrative use.

PRIMARY DESIGNATION

Public

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