AGENCY: Department of Health

SERIES: 16719
TITLE: Executive director's office correspondence
DATES: 1978-1989.
ARRANGEMENT: Alphabetical by subject.

DESCRIPTION: This is a file of correspondence generated by the bureau itself. It includes copies of correspondence to and from other bureaus in the department, the department director, and other state agencies.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 90 days or until no longer needed and then destroy.

Paper: Retain in Office for 2 years or until no longer needed and then destroy.

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Those records, not duplicated elsewhere, that document the activities of the bureau as a whole and show its policies, achievements, function, procedures, and activities are of long-term value. However, those records that deal with day-to-day situations have only an administrative value. Records under "1" are letters that do not add any information to that contained in the transmitted material. Quasi-official notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "2" relate to the internal administration or housekeeping activities of the office. In general these records relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere.

PRIMARY DESIGNATION

Private

---