AGENCY: Department of Health. Office of Strategic Planning and Evaluation

SERIES: 16737
TITLE: Contracts files
DATES: 1977-1993.
ARRANGEMENT: None

DESCRIPTION: These are copies of contracts and related materials generated by the bureau. Most of the contracts are with communications systems to use their radio frequencies in time of emergency and with outside consultants and other government agencies to conduct studies that the bureau cannot handle due to staff shortages. The information found in these files includes references and qualifications of the contractor, the plans and costs of the related project, resumes of contractor's staff members, the services to be performed, the purpose of the services, the amount of the contract, the method and frequency of payment, the contract number, the date of the contract, and the signatures of the responsible parties.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

According to 42 CFR 123.209, the record keeping requirements of part 74 apply to these records. This requires the state to keep fiscal documents three years from the submission of the annual or final expenditure report. As these reports are submitted on a fiscal years basis, a four year retention is suggested for administrative convenience. While not all contracts may have federal funding, separating them from those that do would be more trouble than it is worth.

PRIMARY DESIGNATION

Public

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