AGENCY: Department of Health. Office of Strategic Planning and Evaluation

SERIES: 16740
TITLE: Grant files
DATES: 1985-1993.
ARRANGEMENT: Numerical by grant number

DESCRIPTION: These are the applications and related material for grants from the federal government under 42 CFR part 123 Subpart C. These funds are to be used to meet the costs of operations of the bureau. These include the administration of the medical facilities plan, the monitoring of medical facilities which receive federal assistance, and to carry out other related duties. About 75% of the bureau budget comes from federal funds. Includes correspondence and memoranda, notice of public hearing, affidavit of publication, budget and review information, progress reports, program narrative, and the grant application.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

According to 42 CFR 123.209, the record keeping requirements of 45 CFR 74 apply to these records. This requires the state to keep fiscal documents three years from the submission of the annual or final expenditure report. As these reports are submitted on a fiscal year basis, a four year retention is suggested for administrative convenience. Office retention is recommended due to the small quantity of records involved.

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