AGENCY: Department of Health and Human Services. Operations. Division of Licensing and Background Checks.
SERIES: 16804
TITLE: Administrative files
DATES: 1976-
ARRANGEMENT: Alphabetical by subject
DESCRIPTION: These are records accumulated by the bureau that relate to the function, internal administration, or housekeeping activities of the office. They include memoranda and correspondence, equipment manuals, printing service request forms, telephone record forms, memoranda of understanding, and information on the Long Term Ombudsman Program and other programs.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 90 days or until no longer needed and then destroy.
Paper: Retain in Office for 2 years or until no longer needed and then destroy.
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
As an administrative file, this file contains a wide variety of information. That information which documents the activities and accomplishments of the bureau is of long term value. The rest can be disposed of after a short time. Records under "1" include letters of transmittal that do not add any information to that contained in the transmitted material, quasi-official notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "2" relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere. Records under "3" are not duplicated elsewhere and document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.
PRIMARY DESIGNATION
Public