AGENCY: Department of Environmental Quality. Division of Water Quality
SERIES: 16873
TITLE: System guide
DATES: 1987-
ARRANGEMENT: None
DESCRIPTION: a) This document is used primarily by programmer/analysts to reprogram the computer and to ascertain whether the system is operating according to design. b) These are deletions, updates, and changes to the documentation which occur frequently on many files within the system so that these file are properly documented. This documentation should be kept for files which have retentions on magnetic diskettes longer than one year. These records include a listing of procedures, a definition of the system including a listing and explanation of all programs; system/subsystem specifications; definitions of the logical and physical arrangement of the characteristics of each record, element, or item of data in the file, including names and tags or labels (record layout); specifications of all codes used; and validity characteristics.
RETENTION
Permanent. Retain for 1 year(s) after final action
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office until system is no longer in use and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This information is necessary for programmers to ensure that the program is functioning correctly. As long as the program is being used, the guide should be retained.