AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.

SERIES: 16909
TITLE: Correspondence file
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: This is a file of all correspondence and memoranda generated by the bureau. It includes copies of outgoing correspondence to providers, other Health Department bureaus, state agencies, the federal government, and the general public.

RETENTION

Permanent. Retain for 12 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office until no longer needed and then destroy.

Computer data files: Retain in Office for 9 years and then delete provided erased records are those stored on COLD/LAN.

APPRAISAL

Administrative Historical

These records are of long-term value because they document the activities of the bureau as a whole and show its policies, achievements, and activities. However, those records that deal with day-to-day situations have only an administrative value. Records under "1" include memoranda such as notices of holidays or charity and welfare fund appeals. Records under "2" relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere.

PRIMARY DESIGNATION

Private

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