AGENCY: Utah State Tax Commission. Motor Vehicle Enforcement Division

SERIES: 16996
TITLE: Inter-departmental transfer
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: This is a request to the Division of Finance to transfer funds from one agency's account to the requesting agency's account in payment of supplies or services rendered. The request includes two forms: one for transfer to Central Stores and one for other transfers. The request to Central Stores includes the date of the request, the low organizational and account numbers of the requester, the name, department, division, bureau, address and telephone number of the requester, and a list of items requested giving the item number, quantity, type of package (bottles, packages, etc.), a description of the items, a verification that the item was received, the name and signature of the individual filling the order and the date it was filled, the signature of the individual picking up the order and the date the order was received. In the other request, includes the date of the request, the department of finance number, the departmental number, the names of the individuals checking the computations and doing the pre-audit, the servicer and requester organizations, a description of the services provided, the servicer's and requester's low organizational, account, and activity numbers, and the amount being transferred, the total amount, and the signature of the requester department head or authorized agent.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

Based on General Retention Schedule 6 Item 5.

PRIMARY DESIGNATION

Public