AGENCY: Utah State Tax Commission. Motor Vehicle Enforcement Division

SERIES: 16997
TITLE: Impound yard files
DATES: 1983-
ARRANGEMENT: Alphabetical by impound yard name

DESCRIPTION: These are the files of towing services and garages around the state that have been designated facilities for towing and storing vehicles seized and impounded by law enforcement agencies or vehicles that have been abandoned. These impound yards are established under Administrative Rule A-12-05-17. These files include Impound Agreement Application, Inspection Report, notification of approval, and related correspondence. Information includes the location of the facility, the name and address of the owning firm, the type of business (partnership, corporation, etc.), the name and address of the owner(s), whether a bond has been posted, the name and policy number of the insurance company, a physical description of the lot, and whether the owner(s) has had any past criminal involvement.

RETENTION

Retain for 4 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after lot is closed or agreement terminates and then destroy.

APPRAISAL

Administrative Legal

This information is used as long as the yard is an impound yard, according to the staff. Because of this and the small volume of the records, the case should be retained in the office as long as the facility is an impound yard. An additional four year retention is suggested in case criminal action should be initiated.

PRIMARY DESIGNATION

Public

---