AGENCY: Utah State Tax Commission. Motor Vehicle Enforcement Division

SERIES: 16999
TITLE: Investigative case files
DATES: 1984-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These are files of the investigation of wrong doing by individuals involved in the sale, manufacture, or transporting of motor vehicles. These files include Original Complaint Report, Supplemental Report, and supporting documentation. The information includes the nature of the complaint, the name and address of the complainant, the name and address of the dealer or individual, the description of the vehicle purchased, a description of the trade in vehicle, the purchase price of the new vehicle, the date of purchase, and a statement of facts in the case.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Records Center for 10 years and then destroy.

Microfilm duplicate: Retain in Office for 10 years and then destroy.

Microfilm duplicate: Retain in State Records Center for 10 years and then destroy.

APPRAISAL

Administrative Legal

This record is kept in the office for three years to allow for resolution of the case. Afterwards, the file should be kept for another seven years because, according to UCA 41-3-8(3)(d), conviction for a violation of state law is grounds for denying a license. The office wishes to keep track of these cases for a total of ten years in case the individual reapplies for a license. Previous decision: RDR 75-61: 10 years/public.

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(18)

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