AGENCY: Department of Health. Community Health Service

SERIES: 17099
TITLE: Child health evaluation care screening evaluation files
DATES: undated.
ARRANGEMENT: None

DESCRIPTION: These are the files of children accepted in the Child Health Evaluation Care (CHEC) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health, growth, development, and nutritional status of medicaid recipients under the age of 21 and to provide corrective treatment. This was formerly known as the Early and Periodic Screening, Diagnosis, and Treatment program and is required under 42 CFR 441.50.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after patient leaves program or reaches 21 and then destroy.

APPRAISAL

Although 42 CFR 441.56(d), 42 CFR 431.17 and 42 CFR 431.18 address the requirements for keeping records, they do not specify how long they should be kept. 42 CFR 481.10 gives an indication as to medical records retentions for Health Care Financing Administration, since the records include diagnostic and treatment services. No set period can be given for in-office retention as there is no way of knowing how long each patient will stay in the program, except that the program only applies to individuals under the age of 21. A confidential classification is given since the program also deals with mental defects (42 CFR 441.50).

PRIMARY DESIGNATION

Private

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