AGENCY: Sanpete County (Utah). County Clerk
SERIES: 17579
TITLE: Articles of incorporation record books
DATES: 1871-1875; 1886-1963.
ARRANGEMENT: Chronological
DESCRIPTION: This series contains copies of Articles of Incorporation filed with the Sanpete County Clerk by newly organized corporations. The registers were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business.
Under current Utah law and the laws of the territorial legislature, individuals desiring to incorporate, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business, amount of stock to be issued, terms for officers, etc. The clerk in turn kept the articles in a separate case file, sent a copy to the Secretary of State for registration, issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The series officially ended in 1961 when the registration of companies was transferred to the state government, although a few documents were added to the record books in 1962 and 1963.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).
PRIMARY DESIGNATION
Public