AGENCY: Risk Management Agency
SERIES: 18221
TITLE: Personnel files
DATES: 1985-
ARRANGEMENT: Alphabetical by employees last names
DESCRIPTION: These records are the personnel files that relate to the supervision and management of Utah Risk Management Mutual Association employees. The records include applications for employment, employment agreements, performance evaluations, letters of comendation, letters of reprimand, W-2 forms, bonus and payroll information, and letters of termination.
RETENTION
Retain for 30 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1997
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after separation of employee and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 30 years after separation of employee or until 3 years after retirement whichever is longer and then destroy.
Microfilm duplicate: Retain in Office for 30 years after separation of employee or until 3 years after retirement whichever is longer and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative value of the agency. The records may be subject to litigation purposes and are considered vital.
PRIMARY DESIGNATION
Private. UCA 63G-2-302(1)(b) and UCA 63G-2-302(2)(e)
SECONDARY DESIGNATION
Public. UCA 63G-2-301(1)(b)