AGENCY: Utah Valley University (Utah)
SERIES: 19374
TITLE: Personnel files for full-time salaried employees
DATES: 1967-
ARRANGEMENT: Alphabetical by employee surname
DESCRIPTION: Complete work history of individual while employed at the Utah Valley State College, used for proof of employment, documenting raises, direct deposit authorization, and notification of drug-free workplace. Information may include confidential employee data form, personnel action forms, direct deposit authorizations, benefit maintenance sheets, employment application, resume and transcripts, W-4 form, I-9 form, letters of appointment, copy of yearly leave report, semester appointment forms, performance appraisals, requests for verification of employment, drug-free workplace statement, screening and interview sheet, employee data change form, and employment verification forms. leave without pay records, employee benefits notification forms for PEHP and URS; references, copies of transcripts, training certifications or preparations, copies of items recorded in the DHRM computerized file, leave and time records; copies of any documents affecting the employee's conduct, status or salary, etc.
RETENTION
Retain for 65 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 08/12/2008
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after separation of employee and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.
APPRAISAL
Administrative
Records in this series have long-term administrative value to document employment and eligibility for benefits. They may be destroyed according to the approved retention schedule.
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1)(e) (2008)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1)(b) (2008)