AGENCY: University of Utah (Utah). Department of Campus Police

SERIES: 19424
TITLE: Crime report case files
DATES: 1968-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These records are created as a result of a complaint or investigation by the police department. They contain all information as to the "who, what, where, when, why, and how" of reported incidents. They are used for departmental information, follow-up investigations, and statistics. They are the central files for cases handled by the department. These files may include the investigative report, fingerprint cards, original arrest report, supplement reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets, evidence sheets, and any other documents that may pertain to the investigation. Information includes names, birth dates, addresses, phone numbers, social security numbers, affiliation with the University, place of employment, physical description, and characteristics for all persons involved in the case. It also includes a description of any property. The report includes offenses, methods of operandi, and a narrative of the incident.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Initial contact incident reports, GRS-1107

AUTHORIZED: 02/08/2016

FORMAT MANAGEMENT

Computer data files: Retain in Office for 5 years after case is closed or cleared and then delete.

Computer data files backup: Retain in Office for 3 months and then delete.

Paper copy: Retain in Office until administrative need ends and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private

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