AGENCY: University of Utah (Utah). Department of Campus Police

SERIES: 19519
TITLE: Incident reports
DATES: 1993-
ARRANGEMENT: Numerical by incident number

DESCRIPTION: These records are created when the department receives a call from the public or an officer. These records contain the "who, what, where, and when" of a reported incident. They are used for departmental information, statistics, and to initiate a criminal investigation if the incident involves a criminal offense. Information includes the date the call came in; and times received, dispatched, arrived, and completed. Also includes the department personnel involved with the incident, location, communications center notes, officer's notes, and if a crime report is initiated it will include a brief summary of the crime committed.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until entered on the computer and then destroy.

Computer data files: Retain in Office for 5 years after incident and then delete.

Computer data files backup: Retain in Office for 3 months and then delete.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the agency. These records are subject to litigation.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Date of birth, social security number, address, phone number, and personal identification

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