AGENCY: Department of Health and Human Services. Division of Child and Family Services. Delta Office

SERIES: 19855
TITLE: Adoption subsidy payment records
DATES: 1980-
ARRANGEMENT: Alphabetical by client surname

DESCRIPTION: These records document subsidy payments to families adopting children with special needs, track eligibility, and provide an audit trail of payments made. State subsidies may be one time, time-limited, or long-term depending on the circumstances of the family and the child's needs. Medical, dental, psychological, and long-term maintenance state subsidies continue until age 18, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility. (Utah_Administrative_Code_R537-43.2_(1993)). They include eligibility documentation, court orders, supplemental security income eligibility, aid to families with dependent children eligibility, state contracts, and other miscellaneous documentation.

RETENTION

Retain for 10 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative needs expressed by the agency for the purpose of conducting audits.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. UCA 63G-2-304 (2008)

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