AGENCY: Ogden (Utah). Mayor

SERIES: 20282
TITLE: Municipal meetings audio cassette recordings
DATES: 1977-
ARRANGEMENT: Chronological

DESCRIPTION: These are the tape recordings of the proceedings of regularly scheduled, special and emergency municipal meetings. They are only used in the preparation of the official minutes and as a backup if an issue is unclear . UCA 52-4-7 requires that "written minutes shall be kept of all open meetings" and that they "shall be available within a reasonable time after the meeting." UCA 52-4-7.5(2)(a) (1997) requires that "if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel, devices, or systems, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting."

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting recordings, GRS-1712

AUTHORIZED: 05/20/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after approval of official minutes and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(e) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008); UCA 52-4-7.5(2) (2008)