AGENCY: Department of Public Safety. Administrative Services Division. Accounting

SERIES: 21942
TITLE: Payment vouchers
DATES: 1995-
ARRANGEMENT: Numerical by year

DESCRIPTION: Provides documentation of payments to vendors. May include the payment voucher, purchasing records and all supporting documentation. The Department of Public Safety maintains the official copy of the record.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: For records beginning in 1995 through 2009. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

Paper: For records beginning in 2010 and continuing to the present. Retain in Office until scanned and quality checked and then destroy.

Computer data files: For records beginning in 2010 and continuing to the present. Retain in Office for 7 years and then delete.

APPRAISAL

Fiscal

PRIMARY DESIGNATION

Public

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