AGENCY: Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening
SERIES: 21995
TITLE: Diagnostic interventions closed case files
DATES: 1979-2017.
ARRANGEMENT: Alphabetical by congenital disorder, thereunder alphabetical by patient's last name
DESCRIPTION: State statute 26-10-6 (1)(a) (b)(i)(ii) requires each newborn infant to be screened for phenylketonuria (PKU) or "other metabolic diseases which may result in mental retardation or brain damage". These case files document all medical information and actions taken in identifying individuals with laboratory screening results that are abnormal (including specimens that are inconclusive or insufficient quantity for testing) and require further confirmation of abnormal results, diagnosis, and need for treatment. Further confirmation is provided through laboratories other than the state's Newborn Screening Laboratory. Data may include the following information: Type of form; kit ID number and bar code; accession number; infant's last name, first name, sex, birth date, feeding type, clinical information (transfusion, antibiotics); mother's last name, first name, maiden name, birth date, full address; Provider's last name, first name, address, telephone number; recall screen status; sample acceptable; follow-up staff notes; initial screen and recall screen lab results; diagnostic testing request and results; request for authorization and authorization for payment; bill for services; date of death; letters of screening result notification; diagnostic form, completed by provider and signed; diagnosis and treatment; application for services form; personal financial responsibility form.
RETENTION
Retain for 21 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/2001
FORMAT MANAGEMENT
Paper: Retain in Office until end of calendar year and then transfer to State Records Center. Retain in State Records Center for 20 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. Utah Code 26-3-7 (2013)