AGENCY: Department of Alcoholic Beverage Services. Accounting Division

SERIES: 23674
TITLE: Debit memoranda
DATES: 1981-
ARRANGEMENT: Numerical by debit memo number

DESCRIPTION: These records are used by Alcoholic Beverage Service to debit liquor accounts for unsellable liquor that is destroyed. The debit memoranda is mailed out as an invoice for payment. Information includes debit memo number, day and month, name and address of company, Alcoholic Beverage Service's vendor number, code number, description of product, size, quantity, cost, and extended total cost. The records in this record series collect the following personal identifying information: First & last name combined with a business address. This information is collected in order to debit accounts and disburse memorandums and is not used for any other purpose.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2001

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

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