AGENCY: Department of Alcoholic Beverage Services. Accounting Division

SERIES: 23713
TITLE: Package agency credit memoranda
DATES: 1996-
ARRANGEMENT: Numerical by credit memorandum number

DESCRIPTION: These records are used by Accounting to credit package agency accounts for credit card sales by contract selling agencies as part of their liquor sales. The copy is mailed out and the agency deducts the amount from the next payment. Information includes the credit memo number, date, package agency number, name and address, settlement number, and amount. The records in this record series collect the following personal identifying information: First & last name combined with a business address. This information is collected in order to process credits and to disburse memorandums and is not used for any other purpose.

RETENTION

Retain for 3 year(s) and 6 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2001

FORMAT MANAGEMENT

Paper: Retain in Office for 18 months and then transfer to State Records Center. Retain in State Records Center for 24 months and then destroy.

APPRAISAL

Fiscal

PRIMARY DESIGNATION

Public