AGENCY: Department of Environmental Quality. Division of Water Quality
SERIES: 24139
TITLE: Water Quality Project Assistance Program project files
DATES: 1983-
ARRANGEMENT: Alphabetical by project name
DESCRIPTION: These records document loans made to political subdivisions of the state to finance, in full or in part, the costs of wastewater treatment and water quality projects. The Utah Water Quality Project Assistance Program (WQPAP) was created by the State Legislature in 1983 to provide financial assistance and state participation with the needs and requirements associated with conserving, developing, treating, restoring and protecting the waters of the State. In 1987, the U.S. Congress replaced the Construction Grants program with the State Revolving Fund program. Rather than provide direct grants to communities, the federal government provides each state with a series of grants, then each state contributes a 20 percent state match. Grants from the federal government are combined with state funds in the WQPAP and are used to capitalize a perpetual source of funds to finance water quality construction control activities at below market interest rates. The loans are required to be repaid within twenty years. Information includes loan application form, bank statements, disbursement request form, project inspection report, disbursement request log, bid tabulation form, loan authorization, evidence of public support for the project (including copy of notice of public hearing for the project, citizen correspondence, agenda for public hearings, and minutes of public hearings and town council meetings), and correspondence. Information also includes the name and address of the political subdivision; the name and title of the presiding officer; the name, address, and telephone number of the contact person; the name and address of the treasurer or recorder of the applicant; the name, address, and telephone number of the consulting engineer; the location of the project; a description of the project; the estimated cost and year of completion; reason why the project is needed; the state and federal regulations that will be address by the project; the public fees and user charges; the type of planning document prepared; the amount requested from the program; the past, current, and projected population of the area affected; the costs of the new facilities; the sources of funding; the methods to finance the loan; the interest rate and term of maturity; the applicant's insurance company; a record of expenditures; the dates and results of inspections; and a record of the bids submitted and terms of those bids. Bond documents evidencing the loans are retained at the Division of Finance.
RETENTION
Retain for 10 year(s) after end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/2002
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after completion of project and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
These records are governed by UCA 73-10c and UCA 73-10d(2001).
PRIMARY DESIGNATION
Public