AGENCY: Davis County (Utah). Health Department. Nursing Division
SERIES: 25109
TITLE: Underage buyer agreement and parental consent records
DATES: 1993-
ARRANGEMENT: Chronological by birth date
DESCRIPTION: These records document students serving as compliance agents for the local law enforcement and Davis County Health Department's Underage Tobacco Compliance Program. The Underage Tobacco Compliance Program uses minors (15-17 year olds) to check the compliance of stores selling tobacco products by attempting to purchase tobacco. In accordance with UCA 76-10-105 (2003), it is illegal for anyone eighteen and younger, "who buys or attempts to buy, accepts, and has in his possession any cigar, cigarette, or tobacco in any form . . ." The records include the underage minor agreement grants immunity to the minor and contains the rules that the minor agrees to follow while participating in the compliance checks, the minor's name, birthdate, address, telephone number, and signature; and attached to this form is a parental consent form which includes the name of minor participant and parent's signature.
RETENTION
Retain for 6 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/2003
FORMAT MANAGEMENT
Computer data files: Retain in Office for 6 years after expiration of the agreement and then delete.
Paper: Retain in Office until scanned and then destroy.
APPRAISAL
Legal
This disposition is based on the statute of limitations for agreements. UCA 78-12-23(2) (2003) specifies a six year retention after the expiration of the contract.
PRIMARY DESIGNATION
Private