AGENCY: Board of Regents (Utah). Higher Education Assistance Authority

SERIES: 25416
TITLE: Utah Educational Savings Plan participant records
DATES: 1996-2017.
ARRANGEMENT: Chronological by submission date.

DESCRIPTION: This series documents the activity of participants in the Utah Educational Savings Plan (UESP). The UESP creates investment accounts for individuals who would like to save money for a college education, typically to benefit a child or grandchild. The average length of participation in the program is between one to eighteen years. Records in the series include participation agreement forms, correspondence, direct deposit forms, and disbursement request forms. Documents in the series may contain home addresses, income information, beneficiary information, payment information, and Social Security numbers.

RETENTION

Retain for 50 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2009

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after documents are digitally imaged and then transfer to State Records Center. Retain in State Records Center for 49 years and then destroy.

Digital image: For records beginning in 2006 and continuing to the present. Retain in Office for 7 years after account is closed and then delete.

APPRAISAL

Administrative Fiscal Legal

This appraisal is based on the need for the agency to account for custody of participant funds. Legal authority and obligations are outlined in UCA 53B-08a (2009).

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(h) and (j); (2)(b) and (d) (2009)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(55) (2009)

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