AGENCY: Department of Corrections

SERIES: 25928
TITLE: Department offender document management system
DATES: 2005-
ARRANGEMENT: Numerical by offender number

DESCRIPTION: This document management system is designed to provide consolidated document collection of offender data by the separate divisions within the Department. It also provides document storage, retrieval and access of information on a particular offender or topic. The system supplements the offender history and may be used to support non-offender related administrative functions as well.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/2005

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years or until information is expunged by court order and then delete.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Protected. uca 63G-2-305(9)(10) and (12) (2008)

SECONDARY DESIGNATION

Public. Court records, Board of Pardon's rulings

Controlled. programming records, diagnosis and evaluation records

Private. UCA 63G-2-302(1)(d) (2008)

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