AGENCY: Department of Corrections

SERIES: 25932
TITLE: Call watch recordings
DATES: ca. 1986-
ARRANGEMENT: Chronological by date and time, thereunder numerical by phone code number and inmate number

DESCRIPTION: These are the recordings made of inmate telephone conversations. While the system has changed over time, the data remains similar. The call and reference metadata identifies the caller (inmate PIN), the recipient, the phone on which the call was placed and the time call made. These recordings contain nonspecific raw data. Information is only retrieved when a particular file is requested for some specific purpose. The type of request determines the records status. An example would be recordings downloaded and kept in an investigative file or downloaded as part of a discovery or access request process. The information is copied as needed. The specific information requested is downloaded and then becomes part of another record series (i.e., investigative files). The system has approximately one year of storage space. The six month retention provides the necessary flexibility as volume increases.

RETENTION

Retain for 6 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/2005

FORMAT MANAGEMENT

Sound recordings: Retain in Office for 6 months and then erase.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9), (10), and (12)

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(d)