AGENCY: Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital

SERIES: 26134
TITLE: Governing Body meeting records
DATES: 1993-
ARRANGEMENT: Chronological by date of meeting.

DESCRIPTION: The Governing Body is responsible for the oversight of the Utah State Hospital, which includes assisting with institutional planning and approving hospital policies, monitoring treatment services and resource allocations, appointing medical staff members and approving their activities, overseeing safety and risk management, and participating in the Joint Commission survey process. Minutes document committee discussions, resolutions or recommendations made, and contain meeting agendas, approved meeting minutes, and all supplemental materials used for discussion, which may include patient medical records.

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/17/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Historical

Records provide an historical understanding of the executive oversight of the State Hospital.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Exempt. 45 CFR 164(C & E)(2016)

Controlled. Utah Code 63G-2-304(2008)