AGENCY: Division of Human Resource Management

SERIES: 27258
TITLE: Employee background checks
DATES: 2009-2017.
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These records contain copies of employee and new hire "Application for Criminal History Record Review," "Authorization and Waiver for Criminal Background Check," and a DHRM spreadsheet for processing background checks. Information includes results of background checks received from the Utah Bureau of Criminal Identification (BCI). BCI results are confidential and kept secured at all times by the department human resource manager. Only those who have a legitimate business reason will be allowed to review the criminal background information. Information may not be released to individual employees. No BCI information will be copied for any purpose. Adverse information from the background check or improper access may result in termination of the employee or termination of access to all information systems within DHRM. All DHRM employees shall undergo a background check every five years. An employee may be requested to undergo a background check in less than five years if DHRM management receives information that would warrant it. Records contain: address, birth date, criminal history, drivers license number, fingerprints, name/signature, race/ethnic group, social security number, and telephone number.

RETENTION

Retain for 2 year(s) after superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964

AUTHORIZED: 05/06/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after replaced by new background check and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9)(a), UCA 53-10-108

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