AGENCY: Utah Board of Higher Education

SERIES: 27390
TITLE: Regents' Scholarship files
DATES: 2008-
ARRANGEMENT: Chronological by year, thereunder alphabetical by student surname.

DESCRIPTION: These files document the selection, qualifications, eligibility, and progress of students in the Regent's Scholarship program. The program was created in 2008 by the Utah State Board of Regents to award scholarships to exceptional Utah high school students. Files are used to track all incoming documentation from participating students, parents, high schools, colleges, and universities. Information includes names; Social Security numbers; addresses; phone numbers; applications; high school, college, and university transcripts; national test scores; class schedules; award letters; correspondence; and other related information.

RETENTION

Retain for 6 year(s) and 3 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

Digital image: Retain in Office until administrative need ends and then delete.

APPRAISAL

Administrative Fiscal Legal

Records are used to administer and evaluate the program. The records have fiscal value as they document the expenditure of public funds. Records have legal value as they may be audited or used in litigation.

PRIMARY DESIGNATION

Private. 63G-2-302(1)(h),(j), and (l); (2)(b),(c), and (d).

SECONDARY DESIGNATION

Public

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