AGENCY: Department of Corrections. Division of Administrative Services

SERIES: 27745
TITLE: Billings
DATES: 2003-2022.
ARRANGEMENT: alphabetical by name

DESCRIPTION: Records in this series are created to invoice the Department of Corrections for items or services and to initiate payments to vendors. Included are such documents as invoices, purchase orders, and correspondence.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 02/17/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Paper: Retain in Office for 3 years after scanning is complete and then destroy.

Computer data files: Retain in Office until payment is final.

APPRAISAL

Fiscal

These are mainly financial reports that can be destroyed after a total of 10 years.

PRIMARY DESIGNATION

Private