AGENCY: Department of Commerce. Division of Corporations and Commercial Code

SERIES: 27752
TITLE: Assumed name case files (unredacted)
DATES: 1968-
ARRANGEMENT: chronological by date scanned

DESCRIPTION: These are records of individuals, associations, partnerships, corporations, or others who conduct business in the state under an assumed name. These documents will have information such as Social Security numbers that are not available to the public and need to be kept separate from the public assumed name. This record is required by law to assist in protecting the rights of the citizens. Certificates are renewed every three years. Renewal notices are sent to the corporation 30 days prior to expiration. Information is entered into a computer data file. This series includes an application to transact business under an assumed name, a notice of expiration, the assumed name, nature of the business, name and address of the registered agent, business owner, and signature of the owners. These documents will also contain private information, such as Social Security numbers.

RETENTION

Permanent. Retain for 30 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until scanned and quality checked and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Private. UCA 63G-2-302